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Division of Financial Administration

  Jonathon Manalo, Chief Financial Officer
(850) 414-2077
manaloj@elderaffairs.org
The Division of Financial Administration coordinates organization, direction and support activities for all Department programs. This includes contract management, accounting, budgeting, and revenue management.

Contract Administration and Purchasing

The Contract Administration and Purchasing Unit helps contract managers, management and administrative staff acquire goods and services to meet the Department’s program needs, including procurement of client-based contractual services. The unit helps develop and execute all written contracts and solicitations for the Department.

Resources

Provider-referenced documents:

Budget

The Budget Office prepares the Department’s Legislative Budget Request (LBR) and the Approved Operating Budget (AOB). The unit also monitors the Department’s budget throughout the year and requests adjustments as necessary.

Accounting and Contract Payment

The Accounting and Contract Payment section is responsible for recording and reconciliation of all financial transactions, in order to properly and accurately account for all expenditures of funds appropriated to the Department.

Revenue Management

The Revenue Management Unit is responsible for the draw-down of federal dollars granted to the Department, and is also responsible for all revenue collections and trust fund management activities to ensure that cash is available for departmental expenditures. The Division of Financial Administration coordinates organization, direction and support activities for all Department programs. This includes contract management, accounting, budgeting, and revenue management.

Monitoring and Quality Assurance (MQA)

This unit acts on behalf of the Department in its oversight role, ensuring the integrity of programs and services funded through and by the Department. The MQA unit performs periodic monitoring reviews of programs and services administered by Area Agencies on Aging and/or funded entities to ensure that they:
    • Adhere to contract provisions and to state and federal laws;
    • Comply with industry standards and best practices;
    • Achieve legislatively-mandated performance measures; and
    • Align with the Department’s statutory mission and focus.

The Department’s monitoring function not only identifies operational weaknesses and related remedial controls associated with various programs, but also focuses heavily on the evaluation and effectiveness of existing preventive measures and controls. These measures include good governance, identification and management of related business risks, and the establishment of an internal control and quality assurance environment that provides effective oversight of grantees.

Click here for a list of Compliance Requirements and Interpretive Guidelines to help Area Agencies and local service providers understand the monitoring requirements under which they conduct most Department programs.


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